Every day we have to deal with sensitive documents. Many of us handle these documents by storing them in multiple places and others use complex passwords to keep their documents secure. Some, carefully choose a secure cloud solution that values their privacy.

More often than not organizations tend to mishandle sensitive documents. Making sure you have the right processes in place, when handling sensitive data, is important, specially when the GDPR comes into force.

Today we give three examples of what can happen if your documents are not handled properly. More importantly, we offer advice on what you can do to prevent data loss.

1. Lost laptop with important data

In 2013, two laptops from the insurance company Horizon Blue Cross Shield, were stolen. Almost 840,000 subscriber details were exposed. The laptops while password-protected, could still be accessed through other means. In the end Horizon Blue Cross Shield could not ascertain what happened to the laptops and the data they contained.

 

What can I do about this?

The main problem in the situation described above was the lack of encryption. Even when password protected, someone can still access the data in case it gets stolen. If you encrypt the data locally it would make accessing the data more difficult. With Bitlocker (Windows) and FileVault (Apple) you can encrypt your hard drive data.

Alternatively, you can save your corporate files in vBoxxCloud, you can delete files remotely. If you have lost a device, you can use ‘Remote Wipe’ and as soon as the device is online the vBoxx folder will be deleted from the device.

2. Felll victim to ransomware

The fact that many companies are still not prepared against ransomware, is still very present. News from recent ransomware attacks appear every year. The most recent example was delivery company TNT, which fell victim to the NotPetya ransomware outbreak in June. The virus infected sensitive company files that could not be accessed or recovered, costing up to $300m of damages. TNT in end had to pay 300 dollars in Bitcoins, but the damage was already done.

What can I do about ransomware?

Creating frequent backups of your files is a good way to minimize the effects of ransomware. Our cloud solution integrates features that directly address the effects of ransomware. If your files are infected by ransomware, changing file names and spreading to your cloud with the snapshot feature, rollback and file versioning you have the tools to fully recover your files when infected.

3. Hacker deleted all files

Imagine you have a company that has been in the market for 25 years, struggled through the financial crisis and has 7 staff members. Suddenly every business owner’s nightmare happens: all-important company documents are removed from the server and there is no backup. 

This happened to business owner, Xander Koppelmans. He had no idea when the hacker was deleting his corporate files. The moment he realized it, it was already too late. Everything he had built over the past 25 years was gone.

 

What can I do about this?

Making sure your periodical backups are set up correctly is already a good start. It is also important that, if possible, you have backups in different places. In addition to save data locally it is wise to use an external hard drive or preferably a cloud solution.

Keeping your files in a secure cloud environment, with features that help you recover deleted files will help keep your files are safe. vBoxxCloud as a unique set of features that guarantee the safety of your files.

The key is prevention, the expression ‘better safe than sorry’ rings true when it comes to your company files.  Start a vBoxxCloud trial, and discover the many options you have to keep your files safe and in place.

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